City Council Minutes of October 22, 2018

Date: 
October 22, 2018

MINUTES OF THE CITY COUNCIL MEETING

OCTOBER 22, 2018

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on October 22, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Kvamme, Pfeifer, Carlin, Johnson, Grams, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Grams, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Johnson, seconded by Brand, to approve the minutes of the October 8, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 8, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Brand, seconded by Johnson, Resolution No. 2018-153 entitled “Resolution Approving Consent Agenda“ was introduced. Councilmembers asked additional questions about the AMI meter purchases and the surplus property declaration of the 2008 bobcat that would be sold to River's Edge Hospital and Clinic. A complete copy of Resolution No. 2018-153 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Code Modification:  Bed and Breakfast Regulations – City Administrator Prafke recommended that action on the proposed regulation of vacation rental by owner properties be tabbed in order for staff to add additional language that had been recommended by the Planning and Zoning Commission, but omitted from the draft ordinance.  Community Development Director Wille indicated the regulation change would allow properties being used as Bed and Breakfast businesses that are not currently in compliance to continue to operate as vacation rental by owners.  A motion was made by Kvamme, seconded by Pfeifer to table action on the proposed change until the next regular City Council meeting.  With all in favor the motion carried and the action was tabled. 

City Code Modification:  C-5 Permitted Uses – Community Development Director Wille presented the Planning and Zoning Commission recommendation to modify the City Code to allow “personal improvement services” as a permitted use in a C-5 zoning district.  Wille noted the change was recommended following a request by the owner of a property within a C-5 district and the applicant had paid all the required fees for the requested change.  In motion by Grams, seconded by Carlin, Ordinance No. 39, Third Series entitled “An Ordinance Amending Saint Peter City Code, Chapter 24, Land Use Regulations And Zoning, Division 11, Section 24-319 By The Addition Of Personal Improvement Services To The Roster Of Permitted Uses Within The (C-5) Business/Professional Office Districts And Adopting By Reference Saint Peter City Code Chapter 1 Section 1-6, Which, Among Other Things, Contain Penalty Provisions“ was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 39, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

City Code Modification:  Residential Preservation Overlay District – Community Development Director Wille presented the Planning and Zoning Commission recommendation to establish a Residential Preservation Overlay District in two different areas of Saint Peter abutting Highway 169.  Wille noted that when the strip mall was approve at 1115 South Minnesota Avenue the Council had expressed concerns about commercial encroachment into the historic residential districts along the highway.  Staff, working with the Council’s direction, established five goals for maintaining the residential districts in these areas and the Planning Commission, with some dissension, had recommended the proposed City Code changes.  Wille reviewed the changes which addressed accessibility, building design and construction, lighting, and development restrictions. 

Councilmember Kvamme noted that the Planning Commission had split on whether to include three homes on North Minnesota Avenue, which were directly adjacent to and across the street from two different commercial properties, in the overlay district and ultimately the properties were not included in the recommendation.  Kvamme asked if the Council had interest in including the parcels.  No interest was expressed by Councilmembers to do so. 

In motion by Pfeifer, seconded by Brand, Ordinance No. 40, Third Series entitled “An Ordinance Amending Saint Peter City Code Chapter 24, Land Use Regulations And Zoning, Article Ii, Districts  And Adopting Division 19, Residential Preservation Overlay District“ was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 40, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Annexation Request:  City Owned Property Abutting Warren Park – Community Development Director Wille presented the Planning Commission recommendation for approval of the annexation of 0.67 acres of City-owned land lying directly west of Standard Subdivision.  Wille noted the land was parkland dedication owed to the City for development of a portion of the Westview Subdivision in the 1990’s and the land would be added on to Warren Park.  Wille also noted that the action to annex the parcel would have no impact on the treeline on the west side of Standard Subdivision which residents of the Subdivision had expressed concern about maintaining earlier in the year.  In motion by Grams, seconded by Pfeifer, Ordinance No. 41, Third Series entitled “An Ordinance Of The City Of Saint Peter, Minnesota Annexing Land Owned By The City Of Saint Peter Located Within The Town Of Traverse Township, Nicollet County, Minnesota Pursuant To Minn. Stat. 414.033, Subdivision 1, Permitting Annexation By Ordinance“ was introduced.  Upon roll call, with all in favor, the Ordinance was declared passed and adopted.  A complete copy of Ordinance No. 41, Third Series is contained in the City Administrator’s book entitled Council Ordinances 2.

Generator Maintenance Contract Renewal – Public Works Director Moulton recommended acceptance of the formal written proposal submitted by American Power Solutions for a five year contract to maintain the City’s emergency generators and the generators at the Broadway Generation Plan.  Moulton indicated the proposal by American Power was in the amount of $49,285 per year and four proposals had been received for the work.  Moulton noted that the generation facilities were being utilized more often because of the increased use of renewable energy sources which caused fluctuations in power productions. In motion by Johnson, seconded by Carlin, Resolution No. 2018-154 entitled “Resolution Awarding Generator Maintenance For Broadway Generation Plant And For City-Wide Emergency Generators“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-154 is contained in the City Administrator’s book entitled Council Resolutions 22.

SP3C Lease Modification – Finance Director Vogel presented a request from St. Peter Community Childcare Center to modify their lease by extending it through December 31, 2024 and increasing the monthly payment of past due rent amounts from $300 a month to $1,000 a month which, but the end of the lease term, would result in the past due amount of $74,589, being almost paid off.  Vogel also indicated the yearly base lease amount would increase by three percent (3%).  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-155 entitled “Resolution Authorizing Execution Of Modified Lease With Saint Peter Community Childcare Center (SP3C)“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-155 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Traverse des Sioux Library Contracts – City Administrator Prafke recommended approval be provided for execution of contracts with Traverse des Sioux Library Cooperative for provision of services that the St. Peter Library is unable to provide.  Executive Director of TdS, Ann Hokanson was present along with Lead Librarian Doug Wolfe.  Councilmember Grams questioned how the St. Peter charges were calculated.  Hokanson indicated each portion of the services are assigned weighted values that go into a formula for distribution of costs among the member libraries.  In motion by Carlin, seconded by Brand, Resolution No. 2018-156 entitled “Resolution Approving Execution Of Library Services Contracts With Traverse Des Sioux Library Cooperative“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-156 is contained in the City Administrator’s book entitled Council Resolutions 22.

Request for City Assistance:  Halloween Fun Run – City Administrator Prafke recommended approval of a request from the Chamber of Commerce for City assistance for the Halloween Fun Run which would be held at a new location (high school) with a new route this year.  Prafke noted the new route had fewer intersections requiring fewer volunteers to monitor the intersections which would be safer for the runners.  Councilmember Carlin indicated she was hesitant about the route change as she felt the old route provided for more engagement within the community by the runners and those attending the event.  In motion by Carlin, seconded by Brand, Resolution No. 2018-157 entitled “Resolution Approving Request For City Assistance For Chamber Of Commerce Halloween Fun Run And Lil Monster Dash“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-157 is contained in the City Administrator’s book entitled Council Resolutions 22.

Call for Public Hearing:  Assessment Of Unpaid Utilities – Finance Director Vogel recommended initiation of the process for assessment of unpaid utilities.  Vogel indicated the amount of outstanding utility charges ($20,661.02) was for the period July 1, 2017 through May 31, 2018.  Vogel also noted that the amount was approximately $7,000 more than the prior year due to one commercial property that owed almost $6,000.  In motion by Carlin, seconded by Brand, Resolution No. 2018-158 entitled “Resolution Declaring Unpaid Charges For Municipal Utilities To Be Assessed And Ordering Preparation Of Proposed Assessment“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-158 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Johnson, seconded by Brand, Resolution No. 2018-159 entitled “Resolution Calling For A Public Hearing Declaring Unpaid Charges For Municipal Utilities To Be Assessed“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-159 is contained in the City Administrator’s book entitled Council Resolutions 22.

Call for Public Hearing:  Assessment Of Miscellaneous Charges – Finance Director Vogel recommended initiation of the process for assessment of unpaid miscellaneous charges totaling $51,224.31 for mowing, snow removal, frozen meters, curb and gutter, and sidewalk replacement. Vogel noted that some of the property owners involved had signed waivers of assessment with the City for the charges.  In motion by Grams, seconded by Carlin, Resolution No. 2018-160 entitled “Resolution Declaring Unpaid Charges To Be Assessed And Ordering Preparation Of Proposed Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-160 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Kvamme, seconded by Johnson, Resolution No. 2018-161 entitled “Resolution Calling For Public Hearing On Assessment Of Miscellaneous Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-161 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reported on the Solace Project grand opening on October 25th.

Ward I Polling Place Change – City Administrator Prafke reminded voters of the change in polling place for voters in Ward 1 due to renovation at the Armory.  Prafke noted Ward 1 voters would cast ballots at Johnson Hall at the Fairgrounds.

Athletic Association Meeting – Public Works Director Moulton reported on the fall athletic association meeting where representatives of the various organizations, School District #508 and Gustavus Adolphus College visited with staff about facilities, capital purchases, a fieldhouse project, and the various parks.

Haunted Hayride Authorization-  City Administrator Prafke reported the haunted hayride had their first weekend of operation and big crowds had attended.

City Administrator Prafke reminded Councilmembers of the October 29th goal session which begins at 3:00 p.m. in the Governors' Room of the Community Center.

There being no further business, a motion was made by Pfeifer, seconded by Johnson, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:15 p.m.