City Council Minutes of November 26, 2018

Date: 
November 26, 2018

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 26, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 26, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Kvamme, Pfeifer, Carlin, Johnson, Grams, and Mayor Zieman.  The following officials were present: City Administrator Prafke, City Attorney Brandt and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Brand, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Carlin, seconded by Johnson, to approve the minutes of the November 13, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 13, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

City Administrator Prafke reviewed the process for conducting a public hearing.

Public Hearing:  Assessment of Unpaid Utility Charges – Mayor Zieman opened the public hearing on assessment of unpaid utility charges at 7:02 p.m.  Finance Director Vogel provided information on the proposed assessment of $12,488.12 in unpaid charges and $6,800.04 in charges that cannot be assessed but for which collection efforts will continue.  Vogel indicated the assessments would be for a one year period at 3.66% interest as provided for in the City’s assessment policy. There being no further speakers, the hearing was declared closed at 7:05 p.m.

Public Hearing:  Assessment of Unpaid Utility Charges – Mayor Zieman opened the public hearing on assessment of unpaid utility charges at 7:06 p.m.  Finance Director Vogel provided information on the proposed assessment of $52,961.80 in miscellaneous charges (snow removal, lawn mowing, frozen water meter, and curb and gutter replacement); all of which would be assessed to the benefitting property owner over a varying period of years and the interest rate specified in the City’s assessment policy.  City Administrator Prafke noted that the majority of the property owners, for the curb and gutter replacement charges, are not delinquent and have chosen to have the costs assessed.  Councilmember Grams asked about the three listings for “decertify” and “deferment”.  Vogel indicated a property OWNER who had costs assessed in 2018 didn’t realize she could have the assessment deferred due to age and had requested the amount be decertified and then certified again with a deferment.  There being no further speakers, the hearing was declared closed at 7:09 p.m.

Consent Agenda – Councilmember Kvamme questioned why a purchase in the amount of almost $160,000 was on the consent agenda without additional discussion by the Council.  City Administrator Prafke indicated Kvamme could ask to have the item removed, but pointed out that the Council had discussed the purchase as part of the budget discussion.  Councilmember Grams questioned if the well repair purchase on the consent agenda was in addition to a $12,000 payment to the same contractor that was included in the bill list.  Public Works Director Moulton indicated the two were for separate work.  In motion by Grams, seconded by Carlin, Resolution No. 2018-169 entitled “Resolution Approving Consent Agenda“ was introduced.   A complete copy of Resolution No. 2018-169 is contained in the City Administrator’s book entitled Council Resolutions 22.

Assessment of Unpaid Utility Charges – Finance Director Vogel recommended assessment of unpaid utility charges as allowed under State Statute.  In motion by Johnson, seconded by Carlin, Resolution No. 2018-170 entitled “Resolution Adopting Assessment For Unpaid Charges For Municipal Utilities And Writing Off Of Bad Debt Utility Charges“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-170 is contained in the City Administrator’s book entitled Council Resolutions 22.

Assessment of Unpaid Miscellaneous Charges – Finance Director Vogel recommended assessment of unpaid miscellaneous charges with one change to the list of assessments for Joshua Drinkall (PID #19.503.1590) which should be in the amount of $1,646.11, bringing the corrected grand total of assessments to $52,961.80.  In motion by Johnson, seconded by Grams, Resolution No. 2018-171 entitled “Resolution Adopting Assessment Of Unpaid Miscellaneous Charges“ was introduced with the change noted to the Drinkall assessment.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2018-171 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Electric Fund Budget – City Administrator Prafke and Finance Director Vogel recommended adoption of a two-year budget for the Electric Fund in the amounts of $12,062,311 for 2019 and $12,076,913 for 2020.  Vogel also pointed out that there was no rate change recommended in either budget and the savings generated from SMMPA’s four percent (4%) rate reduction, would be used to build reserves in the fund.  Councilmember Grams asked for more information regarding the process SMMPA follows for determining rates.  Public Works Director Moulton reviewed the process.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-172 entitled “Resolution Adopting The 2019-2020 Electric Fund Budget“ was introduced.  Upon roll call, Councilmembers Grams, Pfeifer, Kvamme, Carlin, Brand and Johnson voting aye, Mayor Zieman voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-172 is contained in the City Administrator’s book entitled Council Resolutions 22.

Minnesota River Valley Transit Financial Services Agreement – City Administrator Prafke recommended execution of an agreement with Minnesota River Valley Transit for the City of Saint Peter to provide financial services for the transit system.  Prafke noted the City of Le Sueur had previously provided these services and the Administrator’s of both cities had recommended the change which would make processing of accounts payable and receivable more efficient for Minnesota River Valley Transit.  Prafke also noted the Board had already approved the agreement, but the City of Le Sueur would also have to agree as not enough advance notice of the change had been provided as required in the current agreement between the Board and Le Sueur.  In motion by Carlin, seconded by Brand, Resolution No. 2018-173 entitled “Resolution Authorizing Execution Of Interagency Service Agreement Providing For Financial Management Services Between City Of Saint Peter And Minnesota River Valley Transit“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-173 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Equipment Certificate Purchase:  Loader – Public Works Director Moulton requested authorization to purchase a 2019 John Deere wheel loader from RDO Equipment of North Mankato in the amount of $160,087, purchase of the comprehensive three-year warranty for an additional $2,494, and trade-in of the City’s 2007 John Deere 544J wheel loader for a total price of $116,079 to be funded by the 2019 Equipment Certificate.   Councilmember Johnson asked if the buckets from the older loader would also be traded-in.  Moulton stated that the City will keep come of the attachments, but not all.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-174 entitled “Resolution Authorizing 2019 Equipment Certificate Purchase:  Wheel Loader“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-174 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Equipment Certificate Purchase:  Street Sweeper – Public Works Director Moulton requested authorization to purchase a 2019 Elgin Pelican NP Dual Sweeper to replace a 2005 Elgin Geo-Vac which would be traded in at a final purchase cost of $200,880.99 from MacQueen Equipment through the State bid.  In motion by Johnson, seconded by Grams, Resolution No. 2018-175 entitled “Resolution Authorizing 2019 Equipment Certificate Purchase: 2019 Elgin Pelican NP Dual Sweeper“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-175 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Equipment Certificate Purchase:  Toolcat – Public Works Director Moulton requested authorization to purchase a replacement 2019 Bobcat Turbo Toolcat with attachments from Bobcat of Mankato including trade-in of a 66” snow blower attachment.  Moulton indicated the $67,130.76 purchase price would be funded with the $26,000 revenue received from sale of an old Toolcat to River's Edge Hospital and Clinic and the remainder funded by the 2019 Equipment Certificate.  Councilmember Kvamme noted the resolution didn’t mention the $26,000 funding source.  In motion by Kvamme, seconded by Johnson, Resolution No. 2018-176 entitled “Resolution Authorizing 2019 Equipment Certificate Purchase:  Bobcat 5600 Turbo Toolcat And Attachments“ was introduced with the stipulation that the resolution be modified to indicate $26,000 of the funding for the purchase would be from the revenue received for selling River's Edge Hospital and Clinic an older Toolcat in October.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-176 is contained in the City Administrator’s book entitled Council Resolutions 22.

Pay Equity Compliance Modifications – City Administrator Prafke indicated the City would be out of compliance on pay equity regulations and recommended increases to seven different female dominated positions and changes to the pay equity points for two of those positions.   In motion by Pfeifer, seconded by Grams, Resolution No. 2018-177 entitled “Resolution Providing For Certain Wage Changes And Pay Equity Point Changes To Ensure Compliance With Pay Equity Regulations“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-177 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Polling Place Designations – City Administrator Prafke recommended adoption of a resolution formally designating the City and School District #508’s polling places for calendar year 2019.  Prafke also pointed out that the polling place for Ward I in 2019 will continue to be Johnson Hall at the Fairgrounds.  In motion by Johnson, seconded by Brand, Resolution No. 2018-178 entitled “Resolution Designating City And Combined School District #508 Polling Places For 2019“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-178 is contained in the City Administrator’s book entitled Council Resolutions 22.

Minnesota Square Park Pavilion Phase I Bid Awards – City Administrator Prafke recommended award of the bid for five components in Phase I of the Minnesota Square Park Pavilion project to the lowest responsible bidders as indicated by R.W. Carlstrom, the City’s Construction Manager for the project.  Prafke noted the bids had come in just over $110,000 over the budgeted amount which would leave $45,000 of the budgeted contingency funds for the remainder of the project.  Prafke also indicated staff’s belief that re-bidding of the project in the spring was not expected to result in lower pricing.  In motion by Grams, seconded by Carlin, Resolution No. 2018-179 entitled “Resolution Awarding Bid For Minnesota Square park Pavilion – Phase 1“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-179 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

SMMPA Board Election – City Administrator Prafke announced that Public Works Director Moulton had been elected as Treasurer of the Southern Minnesota Municipal Power Agency (SMMPA) Board.

Council Vacancy Update – City Administrator Prafke reminded interested residents of Ward I of the November 28th deadline to submit a letter of interest for possible appointment to the seat being vacated by Councilmember Brand.

Minnesota River Valley Transit Route Elimination – City Administrator Prafke reported the Minnesota River Valley Transit Board had decided to eliminate the route system in Saint Peter which had never achieved the high level of ridership the Minnesota Department of Transportation had expected.  Prafke noted the route system would be discontinued at the first of the year and since the vast majority of transit riders use the dial-a-ride system, the impact was expected to be minimal.

Councilmember Kvamme asked that the letters of interest for the Council vacancy be made available to the public.  City Administrator Prafke indicated the letters would be made available through the City’s website, Facebook, and Twitter sites following the deadline.

Closed Session – City Administrator Prafke recommended closed sessions be held to discuss labor union negotiations with the Law Enforcement Labor Services Local No. 241 (Communications Technicians) and Local No. 240 (Police Officers) as allowed under State Statute.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-180 entitled “Resolution Calling For Closed Session“ was introduced for discussion of labor union contracts with the Communications Technicians Union and Police Officers Union.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-180 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center to discuss Communications Technician Union contract negotiations at 8:34 p.m.  The Council returned to open session at 8:37 p.m.

The Council adjourned to closed session to discuss Police Officer Union contract negotiations at 8:38 p.m.  The Council returned to open session at 8:42 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:43 p.m.