City Council Minutes of November 13, 2018

Date: 
November 13, 2018

 

MINUTES OF THE CITY COUNCIL MEETING

NOVEMBER 13, 2018

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on November 13, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Kvamme, Pfeifer, Carlin, Johnson, Grams, and Mayor Zieman.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Pfeifer, seconded by Johnson, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Johnson, seconded by Carlin, to approve the minutes of the October 22, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the October 22, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Johnson, seconded by Pfeifer, Resolution No. 2018-162 entitled “Resolution Approving Consent Agenda“ was introduced. A complete copy of Resolution No. 2018-162 is contained in the City Administrator’s book entitled Council Resolutions 22.

Housing Rehab Grant Application – Community Development Director Wille recommended authorization be provided for Minnesota Valley Action Council to proceed on behalf of the City of Saint Peter with submission of a pre-application for $600,000 in Small Cities Development Program grant funds for a program to provide low cost loans for life safety and weatherization improvements for residential properties in specific areas of the community.  Wille noted that as per previous Council discussion, the City would fund an additional $100,000 for eligible property owners if the project moves forward. Wille also pointed out that if the pre-application is accepted, a formal application would be submitted in February of 2019.   In motion by Grams, seconded by Carlin, Resolution No. 2018-163 entitled “Resolution Authorizing Minnesota Valley Action Council To Submit A Pre-Application To The Minnesota Department Of Employment And Economic Development Seeking $600,000 In Small Cities Development Program Funds To Finance The Rehabilitation Of Owner-Occupied Houses“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-163 is contained in the City Administrator’s book entitled Council Resolutions 22.

Emerald Ash Borer Management Plan – Public Works Director Moulton presented the Parks Board recommendation for adoption of the Emerald Ash Borer management plan that would regulate trees on both public and private properties.  Moulton indicated the plan included best management practices based on the urban forest guidelines and established policies for removal, disposal, and chemical treatment of affected ash trees.  Moulton also indicated approximately 22% of the 4,800 trees on public property are ash trees.  Mayor Zieman expressed concern that funding the plan from the Environmental Services budget would mean an increase in rates that would never go away even when the EAB threat is over and asked to revise the resolution to fund the program, at least for the first year, from General Fund reserves.  City Administrator Prafke reminded Councilmembers that the resolution doesn’t necessarily have to identify the funding source and further discussion on funding the plan could occur when the budget for environmental services is discussed.  In motion by Kvamme, seconded by Zieman, Resolution No. 2018-164 entitled “Resolution Approving Emerald Ash Borer (EAB) Management Plan“ was introduced with the removal of all language relating to the funding source for the program.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2018-164 is contained in the City Administrator’s book entitled Council Resolutions 22.

Warming House Attendant Position Description – City Administrator Prafke requested some changes to the proposed job description for Warming Housing Attendant which was recommended by Recreation and Leisure Services Director Schugel.  Schugel indicated the description was used for scoring job applications and established the standards for the position that all employees would be expected to meet.  Councilmember Grams suggested that a qualification should be someone who can ice skate so they can interact with users of the rink.  In motion by Carlin, seconded by Johnson, Resolution No. 2018-165 entitled “Resolution Adopting Position Description For Warming House Attendant“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-165 is contained in the City Administrator’s book entitled Council Resolutions 22.

River's Edge Hospital and Clinic Equipment Purchase – Hospital CEO Rohrich requested authorization for purchase of a anesthesia machine ($79,995); washer/disinfector ($121,299); and sterilizer ($214,099) all of which were budgeted as part of the expansion project.  Rohrich indicated that the prices listed were the list price, but the final prices should be lower.  In motion by Pfeifer, seconded by Grams, Resolution No. 2018-166 entitled “Resolution Approving Equipment Purchases For River's Edge Hospital And Clinic From HPG Through The Hospital Group Purchasing Organization“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-166 is contained in the City Administrator’s book entitled Council Resolutions 22.

Wastewater Treatment Ponds Realtor Agreement – City Administrator Prafke recommended authorization be provided for execution of an agreement with Whitetail Properties for realtor services related to sale of the former wastewater treatment ponds property with a list price of $540,000.  Prafke noted the realtor would receive a commission of 7% if the property sold for over $400,000 and 5% if the property sold for less.  Prafke also pointed out the agreement had been modified at the Council’s request to eliminate payment of full commission if the sale was to the State of Minnesota or any of its’ departments.  Councilmember Kvamme questioned why any commission would be made if the sale is to the State of Minnesota since the City had already been in negotiations with the State.  In motion by Carlin, seconded by Kvamme, Resolution No. 2018-167 entitled “Resolution Authorizing Execution Of A Real Estate Listing Agreement By And Between The City And Whitetail Properties Real Estate For The Sale Of The City’s Former Wastewater Treatment Ponds“ was introduced with the condition that the agreement be modified to provide for no commission at all if the sale was made to the State of Minnesota or any of its’ departments.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2018-167 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reported he had attended a brief ceremony at the Veteran’s Memorial on Veteran’s Day commemorating the end of World War I.

Goal Session, October, 2018 – City Administrator Prafke directed Council attention to the report included in the Council packet regarding discussion at the October, 2018 goal session.

Election Recap – City Administrator Prafke reported turnout in Saint Peter for the general election of November 6, 2018 was in the range of 80%.  Prafke also thanked the Fair Board for allowing the City to use Johnson Hall as a polling location while the Armory is undergoing renovation.

ICLV Trip – City Administrator Prafke reported on his participation in the InterCity Leadership Visit to Fayetteville, Arkansas and indicated that compared to the region there our area is doing quite well.

Vacation Rental By Owner – City Administrator Prafke reported the City Code modification related to vacation rental by owner, which had been scheduled for further Council discussion at this meeting, had been delayed as it needed to go back to the Planning Commission first.

Councilmember Brand read a letter of resignation following his recent election to the Minnesota House of Representatives.  Brand’s letter indicated his resignation would be effective January 1, 2019.

Closed Session – City Administrator Prafke recommended closed sessions be held to discuss labor union negotiations with the International Union of Operating Engineers Local #70 (Streets and Utilities) and, at the request of the City Attorney, discussion of the annual performance evaluation for the City Administrator; all as allowed under State Statute.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-168 entitled “Resolution Calling For Closed Session“ was introduced for discussion of labor union contracts with the Streets and Utilities Unions and the annual performance evaluation for the City Administrator.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-168 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center to discuss Streets Union contract negotiations at 8:00 p.m.  The Council returned to open session at 8:12 p.m.

The Council adjourned to closed session in the Traverse des Sioux Room of the Community Center to discuss Utilities Union contract negotiations at 8:14 p.m.  The Council returned to open session at 8:30 p.m.

The Council adjourned to closed session with City Attorney Brandt in the Traverse des Sioux Room of the Community Center to discuss the annual City Administrator performance evaluation at 8:32 p.m.  The Council returned to open session at 8:53 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:54 p.m.