City Council Minutes of March 11, 2019

Date: 
March 11, 2019
MINUTES OF THE CITY COUNCIL MEETING
MARCH 11, 2019

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on March 11, 2019.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Johnson, Carlin, Grams, Kvamme, and Mayor Zieman.  Absent was Councilmember Parras.  The following officials were present: City Administrator Prafke and City Attorney Brandt.

Approval of Agenda – A motion was made by Johnson, seconded by Grams, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Carlin, seconded by Johnson, to approve the minutes of the February 25, 2019 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the February 25, 2019 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19. 

Consent Agenda – In motion by Johnson, seconded by Grams, Resolution No. 2019-31 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-31 is contained in the City Administrator’s book entitled Council Resolutions 22.

Minnesota Square Park Pavilion Phase 2 Bid Award – City Administrator Prafke recommended award of several components of Phase 2 of the Minnesota Square Park Pavilion Project which, based on the bids received and engineer’s estimates for the remaining components, would be at a total cost of $1,677,034 plus $16,500 for the building permit.  Prafke noted that some components did not receive any bids but based on the City’s purchasing policy, quotes or proposals would be received in the future instead of formal bids for the remaining project components.  Prafke and Eric Baarts from R.W. Carlstrom, the City’s Construction Manager on the project, expressed their belief that rebidding the project would not result in lower bids because contractors in the area are already busy, the City has a very short timeline on the project, and relatively speaking, the project is considered small for many contractors.  Prafke also outlined the financing for the project which would include $1.3 million in future debt service with an expected $91,000 a year in debt service payments.  Prafke noted that the Phase One bids would include a $40,000 deduction change order reflecting the lack of winter conditions now that demolition was delayed until spring.  Prafke also indicated R.W. Carlstrom was making a further donation to the project by reducing their fee from 2.75% of the project costs to a flat fee of $30,000 which would result in an additional savings of $15,854. 

Councilmember Johnson questioned the use of contingency funds to finance a portion of the project and asked how much of the original $155,806 in contingency funds would remain for future unexpected costs.  Baarts indicated approximately $40,000 remained in the fund which was 3% of the project cost. Johnson continued to express concern about the use of contingency funds and whether the amount was sufficient to fund any unexpected costs as the project moves forward.  Baarts indicated he felt good about the remaining budget.

City Administrator Prafke reminded Councilmembers they had options but cautioned that the weather was already a consideration in keeping the project on schedule but any significant delays could result in weather issues in the fall as well.  Prafke also noted staff continued to investigate alternative materials for the remaining components to try and save even more on the project.

In motion by Pfeifer, seconded by Grams, Resolution No. 2019-32 entitled “Resolution Awarding Bids For Minnesota Square Park Pavilion – Phase 2“ was introduced.  Upon roll call, Councilmembers Grams, Pfeifer, Carlin, Kvamme and Mayor Zieman voting aye, Councilmember Johnson voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-32 is contained in the City Administrator’s book entitled Council Resolutions 22.

River's Edge Hospital and Clinic Alternate Bid Award – Hospital CEO Rohrich addressed the Council to request approval of an alternate bid award for the Hospital Expansion Project in the amount of $38,540 to install piping for in-slab snow melting at the main entrance.  Rohrich indicated the approval was only for the piping installation which would occur at the same time the concrete slab was poured and if funding was found in the future for the pumps and heaters, the system would be made operational.  Rohrich said the work, which was considered a safety issue, would be funded by project contingency funds.  In motion by Grams, seconded by Johnson, Resolution No. 2019-33 entitled “Resolution Awarding Alternate Bid For 2018 River's Edge Hospital Expansion Project For Snow Melt At Main Entrance“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-33 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Farmland Lease:  Brett Annexstad – City Attorney Brandt recommended approval for execution of a farm land lease between the City and Brett Annexstad for the 11 acre parcel of City-owned land along Broadway Avenue at a price of $150 per acre ($1,650 total) which was the same price as the prior year.  Brandt reminded the Council that approval of the lease would eliminate the need for the City to maintain the parcel.  In motion by Johnson, seconded by Pfeifer, Resolution No. 2019-34 entitled “Resolution Authorizing Execution Of A One-Year Lease Of Outlot A, Magner Farm Second Subdivision By And Between The City Of Saint Peter And Brett R. Annexstad“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-34 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reminded the public of the upcoming St. Patrick’s Day parade.

APPA Legislative Rally – Councilmembers Carlin, Kvamme and Public Works Director Moulton reported on their attendance at the American Public Power Association Legislative Rally in Washington, D.C.

Executive Session:  Land Purchase Negotiations:  Fire Station – City Administrator Prafke requested a closed session as allowed under State law to discuss land purchase negotiations for a future fire station site at the various sites recommended as part of the fire station study.  In motion by Johnson, seconded by Carlin, Resolution No. 2019-35 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-35 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session in the Nicollet Room at 7:59 p.m. to discuss land purchase negotiations for different properties recommended for a future fire station as part of the fire station design study completed by Five Bugles Design.  The Council returned to open session at 8:14 p.m.

There being no further business, a motion was made by Grams, seconded by Carlin, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:15 p.m.