City Council Minutes of June 24, 2019

Date: 
June 24, 2019
MINUTES OF THE CITY COUNCIL MEETING
JUNE 24, 2019

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on June 24, 2019.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Johnson, Grams, Carlin, Parras, Pfeifer, Kvamme, and Mayor Zieman. The following officials were present: City Attorney Brandt and City Engineer Domras.  Chief of Police Peters appeared in place of City Administrator Prafke.

Approval of Agenda/Minutes – A motion was made by Johnson, seconded by Parras, to approve the agenda and the minutes of the June 10, 2019 regular City Council meeting.  With all in favor, the motion carried and the minutes and agenda were approved.  A complete copy of the minutes of the June 10, 2019 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19. 

Consent Agenda – In motion by Grams, seconded by Parras, Resolution No. 2019-71 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-71 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Equipment Certificate Purchase – Police Chief Peters requested authorization to purchase a 2019 Dodge Charger Special Service vehicle from Lager’s Inc in the amount of $25,823 plus tax and licensing and an additional $6,000 for transfer of equipment from the old car to the new with all funding from the 2019 Equipment Certificate.  Peters indicated the policy is to replace squad cars when the mileage is between 75,000-100,000 which keeps maintenance costs down.  In motion by Pfeifer, seconded by Johnson, Resolution No. 2019-72 entitled “Resolution Approving 2019 Equipment Certificate Purchase“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-72 is contained in the City Administrator’s book entitled Council Resolutions 22.

Electronic Fund Transfer Authorizations – Finance Director Vogel requested Accountant Isley, Utility Billing Clerk Rush and herself be authorized to make electronic fund transfers for calendar year 2019.  Vogel indicated the City’s auditors had recommended formal designation of employees by Council resolution as required by State law rather than just the internal operational policy designation.  In motion by Grams, seconded by Parras, Resolution No. 2019-73 entitled “Resolution Authorizing Certain City Employees To Approve Electronic Fund Transactions, Wire Transfers, And Ach Transactions On Behalf Of The City“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-73 is contained in the City Administrator’s book entitled Council Resolutions 22.

Website Redesign Purchase – Finance Director Vogel requested authorization to accept a proposal from CivicEngage for redesign of the City’s website.  Vogel indicated proposals had been received from several vendors for redesign and hosting the City website as the City’s current vendor would no longer support the software used by the City.  Vogel indicated the new platform would make the site ADA compliant and make it mobile friendly.  Vogel indicated the first year cost would be $23,249.83 with annual costs each year thereafter of $4,399.73 with funding split between the General, Utilities, Library and Public Access funds.  In motion by Parras, seconded by Carlin, Resolution No. 2019-74 entitled “Resolution Accepting Proposal From CivicEngage For The Development And Hosting Of City Website“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-74 is contained in the City Administrator’s book entitled Council Resolutions 22.

Pine Pointe No. 4 Preliminary and Final Plats – Community Development Director Wille presented the Planning and Zoning Commission recommendation for approval of preliminary and final plats of Pine Pointe No. 4 Subdivision as submitted by the current and proposed property owners Richard Marlow and Laurie Dietrich.  In motion by Parras, seconded by Carlin, Resolution No. 2019-75 entitled “Resolution Accepting The Preliminary Plat Of Pine Pointe Subdivision No. 4 As Petitioned By Dr. Richard Marlow And Laurie Dietrich“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-75 is contained in the City Administrator’s book entitled Council Resolutions 22.

In motion by Pfeifer, seconded by Grams, Resolution No. 2019-76 entitled “Resolution Approving Final Plat Of Pine Pointe Subdivision No. 4 As Petitioned By Dr. Richard Marlow And Laurie Dietrich“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-76 is contained in the City Administrator’s book entitled Council Resolutions 22.

Fire Hall Project Construction Manager Appointment – Police Chief Peters presented City Administrator Prafke’s recommendation to appoint R.W. Carlstrom as Construction Manager at Risk for the Fire Hall project.  Peters indicated five proposals were received with three firms being selected to make presentations before the Council and Building Committee.  Following the presentations, City Administrator Prafke asked for additional information from R.W. Carlstrom and based on everything submitted, recommended their appointment.  In motion by Carlin, seconded by Parras, Resolution No. 2019-77 entitled “Resolution Accepting Proposal From R.W. Carlstrom For Construction Manager At Risk Services For The Fire Hall Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-77 is contained in the City Administrator’s book entitled Council Resolutions 22.

Fire Hall Project Civil Engineering Services – Police Chief Peters presented City Administrator Prafke’s recommendation to retain Bolton and Menk, Inc. to provide civil engineering services related to the Fire Hall project for a not to exceed fee of $40,500.  Councilmember Kvamme asked how much of the engineering cost would be paid if a new fire hall wasn’t constructed.  City Engineer Jeff Domras reviewed the portions of the fee that would be charged even if full construction did not move ahead with an expected total for those portions of $20,000.  Councilmember Carlin noted that even if a fire hall was not built on the site, the engineering work could be used for other developments at the location. In motion by Johnson, seconded by Parras, Resolution No. 2019-78 entitled “Resolution Authorizing Engineering Services For Fire Hall Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-78 is contained in the City Administrator’s book entitled Council Resolutions 22.

Good Samaritan Society Lease Renewal – Police Chief Peters presented City Administrator Prafke’s recommendation for execution of a renewal lease at the Community Center for the Good Samaritan Society.  Peters noted the old lease had expired in April and the tenant was renting on a month to month basis at the new lease amount.  In motion by Johnson, seconded by Parras, Resolution No. 2019-79 entitled “Resolution Approving Execution Of Lease With The Evangelical Lutheran Good Samaritan Society – GSS HCBS LLC For Space In The Community Center“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-79 is contained in the City Administrator’s book entitled Council Resolutions 22.

Peddler License Application – Police Chief Peters recommended approval of a one day peddler license application by Zip Zap Ice Cream to sell ice cream products along City streets on the Fourth of July.  Peters reported nothing had been found in the background investigation to prohibit issuance of the license.  In motion by Johnson, seconded by Carlin, Resolution No. 2019-80 entitled “Resolution Approving One Day Peddler License“ was introduced.  Councilmember Kvamme questioned why those with approved peddler licenses for ice cream sales were not allowed to go into the City’s parks to do so.  Mayor Zieman asked staff to research the issue and get back to the Council.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-80 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Fourth of July Closures – Police Chief Peters reviewed the closures of City offices for the Fourth of July holiday.

Minnesota River Valley Transit Board Meeting – Police Chief Peters reminded Councilmembers of the Minnesota River Valley Transit board meeting scheduled for July 9th at 2:30 p.m. in St. Peter.

Mayor Zieman reported Nancy Madsen was no longer a reporter for the St. Peter Herald and congratulated local high school senior athlete Andy Regner who received all conference/section/state/all-star awards at the end of his baseball career.

There being no further business, a motion was made by Pfeifer, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:41 p.m.