City Council Minutes of January 8, 2018

Date: 
January 8, 2018

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 8, 2018

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 8, 2018.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Brand, Pfeifer, Kvamme, Carlin, Mayor Zieman and Councilmember-elect Johnson.  Absent was Councilmember Grams.  The following officials were present: City Administrator Prafke, Assistant City Attorney Grean, and City Engineer Domras.

Oath of Office – City Administrator Prafke administered the Oath of Office to Councilmember-elect Edward P. Johnson.

Mayor Zieman called for a brief recess at 7:03 p.m. to allow time for the new Councilmember to take photos with his family.

The meeting reconvened at 7:07 p.m.

Approval of Agenda – A motion was made by Pfeifer, seconded by Carlin, to approve the agenda.  With all in favor, the motion carried.

Approval of Minutes – A motion was made by Brand, seconded by Carlin, to approve the minutes of the December 11, 2017 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 11, 2017 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19.

Consent Agenda – In motion by Kvamme, seconded by Carlin, Resolution No. 2018-01 entitled “Resolution Approving Consent Agenda“ was introduced.  Councilmember Carlin asked about the High School Work Study position and whether the City fully funds the high school student.  Public Works Director Moulton indicated that the City does pay for the student worker.  Councilmember Kvamme questioned if life cycle costs had been analyzed for the transformer purchase.  Moulton indicated staff had done so and the transformer proposed for purchase had the lowest life cycle cost over 20-25  years.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-01 is contained in the City Administrator’s book entitled Council Resolutions 22.

MnDOT Agency Agreement For Federal Funding – City Administrator Prafke recommended authorization be provided for execution of an updated Agency Agreement with the Minnesota Department of Transportation (MnDOT) that would designate MnDOT as the City’s Agent for receipt of federal funds for certain City transportation projects.  Prafke noted that there were no projects currently being planned that would be funded by federal funds, but MnDOT had asked for an updated agreement.  In motion by Brand, seconded by Pfeifer, Resolution No. 2018-02 entitled “Resolution Authorizing Execution Of Agency Agreement Between City Of Saint Peter And Minnesota Department Of Transportation (MnDOT) For MnDOT To Act As City’s Agent In Accepting Federal Aid In Relation To Eligible Transportation Related Projects“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-02 is contained in the City Administrator’s book entitled Council Resolutions 22.

Council Out Of State Travel Request – City Administrator Prafke presented a recommendation for approval of out of state travel by Councilmember Carlin and Mayor Zieman who wished to attend the American Public Power Association legislative rally in Washington, D.C. at the end of February.  Prafke noted it had become the Council’s habit to send two or three elected officials with the Public Works Director for the event at an estimated cost in 2018 of $5,000.  In motion by Kvamme, seconded by Pfeifer, Resolution No. 2018-03 entitled “Resolution Authorizing Elected Official Travel“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-03 is contained in the City Administrator’s book entitled Council Resolutions 22.

Safe Routes to School Application – Public Works Director Moulton requested authorization to submit an application for funding for a sidewalk project in the total amount of $540,000 ($450,000 for construction costs and $90,000 for design and construction engineering) for the Safe Routes To School grant program.  Moulton noted that if the project were funded, $180,000 of the costs would be the City’s share.  Councilmember Johnson asked if the project would be completed this year.  Moulton noted that if the project were funded, construction would be planned for the year 2022.  In motion by Carlin, seconded by Kvamme, Resolution No. 2018-04 entitled “Resolution Authorizing Transportation Alternatives Solicitation Funding Application For The Saint Peter Safe Routes To School Project“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-04 is contained in the City Administrator’s book entitled Council Resolutions 22.

2018 Equipment Certificate Purchase:  Tandem Dump Truck – Public Works Director Moulton requested authorization to proceed with purchase of a 2019 Mack Truck chassis from Nuss Truck and Equipment in the amount of $132,855.45 and attachments for the truck from Truck Bodies and Equipment in the amount of $115,894 with both purchases being funded by the 2018 Equipment Certificate.  Moulton indicated the new tandem dump truck would replace a 1998 International truck that needed extensive repairs.  In motion by Pfeifer, seconded by Johnson, Resolution No. 2018-05 entitled “Resolution Authorizing 2018 Equipment Certificate Purchase:  2019 Mack Tandem Dump Truck With Attachments“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-05 is contained in the City Administrator’s book entitled Council Resolutions 22.

Request For City Assistance:  Polar Bear Plunge – City Administrator Prafke recommended approval of a request submitted by the Nicollet County Sheriff for use of Hallett’s Pond and City assistance (cutting holes in the ice and providing temporary bleachers on site) for the Special Olympics Polar Bear Plunge event to be held on February 3, 2108.  Prafke noted the approval would be contingent upon the provision of a certificate of insurance in an amount not less than $1,500,000 naming the City of Saint Peter as an additional insured.  In motion by Carlin, seconded by Brand, Resolution No. 2018-05 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-05 is contained in the City Administrator’s book entitled Council Resolutions 22.

Business License Application – City Administrator Prafke reported the background investigation had found nothing that would prohibit issuance of a Tree Worker license to Pfeffer Tree Service, Inc.  In motion by Carlin, seconded by Kvamme, Resolution No. 2018-06 entitled “Resolution Approving Business License Application“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-06 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

Mayor’s Report – Mayor Zieman reported on the December 28th assassination of Arturo Gomez Perez, the Mayor of Saint Peter’s Sister City of Petatlan, Mexico.

City Office Closures: Martin Luther King, Jr. Day – City Administrator Prafke reported on the City closures on January 15, 2018 (Martin Luther King, Jr. Day).

Meeting Reports – Councilmember Kvamme reported on the City/County meeting held on January 4th. 

City Administrator Prafke reminded the Council of the goal session scheduled for January 29th at 3:00 p.m.

Pavilion Project Construction Manager – City Administrator Prafke announced that the lowest cost proposal submitted by R.W. Carlstrom for serving as Construction Manager for the Minnesota Square Park Pavilion Project had been accepted and the first of the best value design meetings would take place on January 9, 2018.

Executive Session:  Sale of City Owned Land – City Administrator Prafke requested a closed session to discuss negotiations for sale of City owned land located at the southeast corner of the intersection of South Washington Avenue and South Third Street.  In motion by Pfeifer, seconded by Brand, Resolution No. 2018-07 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2018-07 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session in the Traverse des Sioux Room to discuss negotiations for sale of the City owned land at 7:44 p.m.

The Council returned to open session at 7:51 p.m.

There being no further business, a motion was made by Pfeifer, seconded by Brand, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 7:52 p.m.