City Council Minutes of January 14, 2019

Date: 
January 14, 2019

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 14, 2019

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on January 14, 2019.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Zieman, Kvamme, Parras, Johnson, Carlin and Mayor Zieman.  Absent was Councilmember Grams. The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineer Domras.

Mayor Zieman reported that the previously scheduled taking of the Official Council photo for 2019 had been rescheduled for January 28, 2019 due to Councilmember Grams’ absence.

Oath of Office – City Administrator Prafke administered the Oath of Office to newly appointed Councilmember Roger Parras. 

Approval of Agenda –  A motion was made by Pfeifer, seconded by Parras, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Johnson, seconded by Carlin, to approve the minutes of the December 10, 2018 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the December 10, 2018 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19. 

Consent Agenda – In motion by Kvamme, seconded by Parras, Resolution No. 2019-01 entitled “Resolution Approving Consent Agenda“ was introduced with a few minor corrections to Council liaison appointments and the term of a new EDA member.  Upon roll call, with all in favor, the Resolution was declared passed and adopted as modified.  A complete copy of Resolution No. 2019-01 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Water Fund Budget – Finance Director Vogel presented the 2019 and 2020 budgets for the Water Fund in the amounts of $3,430,938 for 2019 and $3,397,927 for 2020.  Vogel indicated no changes to rates were proposed and she reviewed the expected expenditures, capital purchases and revenues in the two-year budget cycle.  City Administrator Prafke pointed out the Council continued to use funds from the Wastewater Fund to buoy up the Water Fund.  Prafke also noted that an update on the capital plan for 2020 would be provided to the Council in the fall.  In motion by Kvamme, seconded by Parras, Resolution No. 2019-02 entitled “Resolution Adopting The 2019-2020 Water Fund Budget“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-02 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Wastewater Fund Budget – Finance Director Vogel presented the proposed two-year (2019-2020) budgets for the Wastewater Fund in the amounts of $3,706,728 for 2019 and $3,800,715 for 2020.  Vogel noted the fund had an unrestricted cash balance of almost $1.6 million and funds were being transferred to the Water Fund.  Vogel stated no rate increases were being recommended.  In motion by Carlin, seconded by Johnson, Resolution No. 2019-03 entitled “Resolution Adopting The 2019-2020 Wastewater Fund Budget“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-03 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Stormwater Fund Budget – Finance Director Vogel presented the 2019 ($814,634) and 2020 ($1,328,942) Stormwater Fund budgets and indicated that no rate changes were recommended at this time.  City Administrator Prafke noted the Stormwater Fund would require more discussion about large infrastructure improvements (i.e. basins, pipes) that would be needed in the future and the need to generate additional revenue in advance of those improvements being made.  Prafke stated staff was checking with other cities about residential equivalency factors and differences related to amounts of impervious surface between commercial and residential properties.  In motion by Carlin, seconded by Parras, Resolution No. 2019-04 entitled “Resolution Adopting The 2019-2020 Stormwater Fund Budget“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-04 is contained in the City Administrator’s book entitled Council Resolutions 22.

Transit Drug/Alcohol Plan Update – City Administrator Prafke recommended adoption of an updated drug and alcohol testing program plan as required by the Federal Transit Authority following a state-wide audit of transit systems.  Prafke noted the changes to the plan involved the types of testing and pass/fail levels and any underlined sections of the plan were specific to the local authority adopting the plan.  Prafke noted that failure to adopt the revised plan, which impacts only City transit employees, could jeopardize transit funding from the Federal and State governments.  In motion by Carlin, seconded by Johnson, Resolution No. 2019-05 entitled “Resolution Adopting Updated FTA Drug And Alcohol Testing Policy For City Of Saint Peter Transit Employees“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-05 is contained in the City Administrator’s book entitled Council Resolutions 22.

Council Out-Of-State Travel Request – City Administrator Prafke recommended authorization be provided, as required by State law and Council policy, for out of state travel by Councilmembers Kvamme and Carlin who will attend the APPA Legislative Rally in Washington D.C. in February.  Prafke noted the Electric Fund contains an appropriation for this expense which is not expected to exceed $6,000.  In motion by Pfeifer, seconded by Parras, Resolution No. 2019-06 entitled “Resolution Approving Elected Official Travel“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-06 is contained in the City Administrator’s book entitled Council Resolutions 22.

Business License Application – City Administrator Prafke recommended approval of a soft drink license application submitted by the new owner’s of Taco Johns.  Prafke noted nothing had been found in the background investigation that would prohibit issuance of the license.  In motion by Carlin, seconded by Parras, Resolution No. 2019-07 entitled “Resolution Approving Soft Drink License Application“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-07 is contained in the City Administrator’s book entitled Council Resolutions 22.

Polar Plunge Request – City Administrator Prafke recommended approval of a request by Nicollet County Sheriff Lange for use of Hallett’s Pond for the Special Olympics Polar Bear Plunge on February 2, 2019.  Prafke also noted Public Works staff would cut the hole in the ice and provide for use of temporary bleachers for the event.  In motion by Johnson, seconded by Parras, Resolution No. 2019-08 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-08 is contained in the City Administrator’s book entitled Council Resolutions 22.

Executive Session:  Union Contract Negotiations – City Administrator Prafke requested closed sessions as authorized by State law for discussion of labor services contracts with the five labor unions.  In motion by Johnson, seconded by Kvamme, Resolution No. 2019-09 entitled “Resolution Calling For Closed Session“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-09 is contained in the City Administrator’s book entitled Council Resolutions 22.

The Council adjourned to closed session to discuss the Streets union contract at 8:06 p.m.  The Council returned to open session at 8:12 p.m.

The Council adjourned to closed session to discuss the Utilities union contract at 8:12 p.m.  the Council returned to open session at 8:14 p.m.

The Council adjourned to closed session to discuss the Parks union contract at 8:14 p.m.  the Council returned to open session at 8:20 p.m.

The Council adjourned to closed session to discuss the Police Officer union contract at 8:20 p.m.  The Council returned to open session at 8:22 p.m.

The Council adjourned to closed session to discuss the Communications Technician union contract at 8:22 p.m.  The session ended at 8:23 p.m.

The Council returned to open session at 8:25 p.m.

2019-2020 Streets Union Contract – City Administrator Prafke recommended approval of a two-year contract with the Streets Union including a three percent (3%) wage increase each year of the contract for all positions.  In motion by Johnson, seconded by Parras, Resolution No. 2019-10 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union of Operating Engineers Local 70, AFL-CIO (Streets) For Calendar Years 2019-2020“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-10 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Utilities Union Contract – City Administrator Prafke recommended approval of a two-year contract with the Utilities Union that would provide a 2.9% plus $1.00 wage increase each year of the contract for the Linemen and Electric Foreman; and three percent (3%) for all other positions in each year of the contract.  In motion by Pfeifer, seconded by Parras, Resolution No. 2019-11 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union of Operating Engineers Local 70, AFL-CIO (Utilities) For Calendar Years 2019-2020 “ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-11 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Parks Union Contract – City Administrator Prafke recommended approval of a one year contract with the Parks union that would provide a one and one-half percent (1.5%) wage increase for the positions of Groundskeepers 4 and 5 and a three percent (3%) increase for all of the other positions.  In motion by Johnson, seconded by Parras, Resolution No. 2019-12 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union of Operating Engineers Local 70, AFL-CIO (Parks) For Calendar Year 2019“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-12 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Police Officer Union Contract – City Administrator Prafke recommended approval of a two-year contract with the Police Officer union that would provide for a three percent (3%) increase in each year of the contract for each position.  In motion by Pfeifer, seconded by Carlin, Resolution No. 2019-13 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Police Officers) For Calendar Years 2019-2020“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-13 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019-2020 Communications Technician Union Contract – City Administrator Prafke recommended approval of a two-year contract with the Communications Technician union that would provide for a three percent (3%) wage increase in each year of the contract for each position.  In motion by Carlin, seconded by Parras, Resolution No. 2019-14 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Local No. 241 (Communication Technician) For Calendar Years 2019-2020“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-14 is contained in the City Administrator’s book entitled Council Resolutions 22.

City Administrator Contract – City Attorney Brandt reviewed the process followed for the annual performance evaluation of City Administrator Prafke and indicated the results showed the Council felt Administrator Prafke was doing a good job and the Council was clearly satisfied by his performance.  Brandt also stated the Council had directed him to negotiate a three percent (3%) wage increase with Administrator Prafke and a contract extension through December 31, 2022, to which City Administrator Prafke had agreed.  In motion by Pfeifer, seconded by Parras, Resolution No. 2019-15 entitled “Resolution Modifying City Administrator’s Employment Contract“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-15 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

City Office Closures – Martin Luther King, Jr. Day – City Administrator Prafke reminded everyone City offices would be closed on January 21st for Martin Luther King, Jr. Day.

Upcoming Meeting Schedule – City Administrator Prafke reminded the Council of the goal session scheduled for 3:00 p.m. on Tuesday, January 22, 2019.  Prafke also reported the Council can expect an invitation to the Fire Station for the Relief Association dinner after the February 4th workshop.

Pavilion Project-  City Administrator Prafke reported demolition of the existing pavilion was being delayed until spring and $35,000-$50,000 in savings would be realized by doing so.  Prafke noted that delay in the demolition would not impact the final project completion date.

RP3 Designation – City Administrator Prafke reported the City’s Electric Utility had been designated as a “Reliable Public Power Provider” for the second year in a row; an indication of the very reliable electric system in Saint Peter.

Rental License Renewals – City Administrator Prafke reminded rental property owners of the need to renew their rental licenses and encouraged those who had yet to submit an application to contact the Building Department as soon as possible.

City Administrator Prafke reminded Councilmembers of the City/County meeting scheduled for January 17th at 10:30.  Prafke indicated agendas for the meeting would be distributed as soon as possible.

Mayor’s Report – Mayor Zieman reported that of the 54 advisory board positions, 52 had been filed with vacancies remaining on Tourism and Visitors Bureau and the Heritage Preservation Commission.

There being no further business, a motion was made by Pfeifer, seconded by Parras, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:40 p.m.