City Council Minutes of April 22, 2019

Date: 
April 22, 2019
MINUTES OF THE CITY COUNCIL MEETING
APRIL 22, 2019

 

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on April 22, 2019.

A quorum present, Mayor Zieman called the meeting to order at 7:00 p.m.  The following members were present:  Councilmembers Pfeifer, Johnson, Carlin, Grams, Parras, Kvamme, and Mayor Zieman. The following officials were present: City Administrator Prafke, Assistant City Attorney Grean and City Engineer Domras.

Approval of Agenda – A motion was made by Pfeifer, seconded by Grams, to approve the agenda.  With all in favor, the motion carried. 

Approval of Minutes – A motion was made by Johnson, seconded by Parras, to approve the minutes of the April 8, 2019 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the April 8, 2019 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 19. 

Visitors – Congressman Hagedorn’s Outreach Coordinator Derek Ringhand addressed the Council to provide information about the Congressman’s offices in Mankato and Rochester and to encourage anyone experiencing federal issues to contact the office.

Consent Agenda – In motion by Carlin, seconded by Johnson, Resolution No. 2019-46 entitled “Resolution Approving Consent Agenda“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-46 is contained in the City Administrator’s book entitled Council Resolutions 22.

Final Acceptance Ameresco Energy Savings Project – Public Works Director Moulton requested acceptance of the Ameresco energy savings project initiated in 2017.  Moulton indicated the project had been completed as outlined in the agreement, had included 13 change orders, and the final cost on the original $2.65 million contract was $2,521,905.04.  Councilmember Johnson questioned if a report on the energy savings would be provided to the Council.  Public Works Director Moulton and City Administrator Prafke indicated the agreement provided for regular reports starting this summer and that Ameresco had guaranteed a certain level of energy savings and if those savings weren’t realized, Ameresco was required to reimburse the City.  In motion by Grams, seconded by Parras, Resolution No. 2019-47 entitled “Resolution Accepting The Ameresco Energy Services Agreement As Complete And Authorizing Final Payment“ was introduced.  City Administrator Prafke, noting the meeting date was also “Earth Day”, provided a list of sustainability activities the City undertakes including energy savings projects like the Ameresco agreement; rain barrel, appliance, and electric rebates; participation in the Green Step program; hazardous waste pickup, food waste and brown composting; tree planting, and renewal energy sources through SMMPA.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-47 is contained in the City Administrator’s book entitled Council Resolutions 22.  Councilmember Carlin also noted the money the City spends to take care of facilities and public improvements has a huge ecological and sustainability impact.

Vacuum Debris Collector Purchase – Public Works Director Moulton requested authorization to purchase a 2019 Old Dominion Brush Vacuum debris collection from MacQueen Equipment through the state bid process in the total amount of $82,709.  Moulton indicated the purchase would include trade-in of the 2001 unit and be funded by the Environmental Services fund.  In motion by Parras, seconded by Johnson, Resolution No. 2019-48 entitled “Resolution Authorizing Purchase Of Old Dominion Brush Vacuum Debris Collector From MacQueen Equipment“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-48 is contained in the City Administrator’s book entitled Council Resolutions 22.  Councilmember Carlin noted the ecological benefit of collecting leaves which keeps the material from the City’s storm sewer system and the river where large numbers of leaves cause water quality issues.

2019 Street Maintenance Program – Public Works Director Moulton requested approval of the proposed 2019 street maintenance program in the total amount of $540,000.  Moulton reported the program included everything from buying materials, to replacing street signs, street striping, seal coating, crack sealing, and full-depth full-block asphalt replacement.  City Administrator Prafke noted the plan is a working document that may be changed throughout the summer to stay in line with the overall budget.  In motion by Pfeifer, seconded by Grams, Resolution No. 2019-49 entitled “Resolution Approving 2019 Street Maintenance Program“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-49 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Asphalt Materials Bid Award – Public Works Director Moulton recommended award of the bid for the 2019 Asphalt Materials purchase to OMG Midwest based on an analysis of the bids received and the transportation costs to haul the materials from each of the bidder’s manufacturing sites.  Moulton noted the purchase would be a not to exceed amount of $166,049.  In motion by Johnson, seconded by Parras, Resolution No. 2019-50 entitled “Resolution Awarding 2019 Asphalt Purchase Bid“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-50 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 North Third Street And Miscellaneous Sidewalk Project Bid Award – Public Works Director Moulton recommended award of the bid for the 2019 North Third Street and Miscellaneous Sidewalk Project to Nielsen Concrete LLC in the amount of $243,282.50.  Moulton reviewed all the components of the project  and the proposed funding sources which included assessments to benefitting property owners; stormwater funds, streets funds, parks funds, and dedicated sidewalk funding.  In motion by Parras, seconded by Carlin, Resolution No. 2019-51 entitled “Resolution Accepting North Third Street And Miscellaneous Sidewalk Improvement Project Bid“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-51 is contained in the City Administrator’s book entitled Council Resolutions 22.

2019 Street Seal Coating And Fog Seal Bid Award – Public Works Director Moulton recommended award of the bid for the 2019 Street Seal Coating and Fog Seal Project to Pearson Bros. in an amount not to exceed $182,200.  Councilmember Kvamme noted confusing language in the proposed resolution and asked to have the fourth “whereas” removed.  In motion by Grams, seconded by Carlin, Resolution No. 2019-52 entitled “Resolution Awarding Bid For 2019 Street Seal Coating And Fog Seal Project“ was introduced with the requested language change.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-52 is contained in the City Administrator’s book entitled Council Resolutions 22.

Fire Hall Construction Manager Request For Proposals – City Administrator Prafke recommended a “request for proposals” for construction management services for a fire hall project be issued.  Prafke noted the construction manager process had previously been used as part of the Hospital and Minnesota Square Pavilion project and the Construction Manager would work with the Architect on design of a new building and estimating costs and, if the building moved forward, would oversee development of plans and specifications for bidding and coordination of the contractors among many other duties.  Councilmember Parras questioned if approving the action would give approval for construction of the building.  Prafke noted that it did not, and indicated the contract with the Construction Manager would be structured in stages so that if the Council did not move forward with construction of the building, the fees paid to the Construction Manager would be limited to only those services actually performed.  In motion by Pfeifer, seconded by Johnson, Resolution No. 2019-53 entitled “Resolution Authorizing Issuance Of Request For Proposal For Fire Hall Project Construction Manager“ was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2019-53 is contained in the City Administrator’s book entitled Council Resolutions 22.

Reports

“Police Officer Memorial Day/Week” Proclamation – Mayor Zieman proclaimed May 15th as “Police Officer Memorial Day” and May 12-18, 2019 as “Police Officer Memorial Week” in recognition of the sacrifices made by law enforcement officers in St. Peter.

Mayor Zieman also reported he had been contacted by citizens concerned the tax abatement action approved by the Council on April 8th only impacted certain properties as shown in the resolution.  Zieman reminded the public that was not the case and the abatement action included every parcel in Saint Peter and the parcel numbers shown were only listed due to a requirement from the State of Minnesota.

Board of Appeal And Equalization Meeting – City Administrator Prafke reminded Councilmembers of the annual Board of Appeal and Equalization meeting scheduled for April 23, 2019.

City Administrator Prafke provided information on interesting statistics about the Public Works Department and their accomplishments each year as provided by the Public Works Director Moulton at the last workshop session.

Councilmember Kvamme asked for clarification on the City’s responsibilities related to alley maintenance.  City Administrator Prafke indicated that Saint Peter is unique in that no alleys are maintained by the City due to a court order in the 1800’s.  Prafke pointed out that alley maintenance is the shared responsibility of all property owners within the particular block as alleys are not dedicated to public use and therefore; the City has no right to do maintenance.

There being no further business, a motion was made by Pfeifer, seconded by Grams, to adjourn.  With all in favor, the motion carried and the meeting adjourned at 8:02 p.m.