2011 City Council Minutes

Date: 
December 31, 2011


MINUTES OF THE CITY COUNCIL MEETING
DECEMBER 12, 2011

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors' Room of the Community Center on December 12, 2011.

A quorum present, Mayor Strand called the meeting to order at 7:01 p.m.  The following members were present:  Councilmembers Kvamme, Pfeifer, Spriggs, Wetherill, Carlin, Mayor Strand. Absent was Councilmember Eichmann.  The following officials were present: City Administrator Prafke, City Attorney Brandt, and City Engineers Domras and Loose.

Approval of Agenda – A motion was made by Pfeifer, seconded by Wetherill, to approve the agenda as modified.  With all in favor, the motion carried. 

Approval of Minutes –  A motion was made by Spriggs, seconded by Carlin, to approve the minutes of the November 28, 2011 regular City Council meeting.  With all in favor, the motion carried and the minutes were approved.  A complete copy of the minutes of the November 28, 2011 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 18.

Consent Agenda – In motion by Pfeifer, seconded by Carlin, Resolution No. 2011-179 entitled “Resolution Approving Consent Agenda“ was introduced with the addition of an employee appointment for the part-time Secretary/Receptionist position at the Recreation and Leisure Services Department.   Upon roll call, with all in favor, the Resolution was declared passed and adopted as amended.  A complete copy of Resolution No. 2011-179 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Tax Levy/General Fund Budgets –  Finance Director O'Connell presented the proposed tax levy for 2011 payable in 2012 in the amount of $2,041,011 which was the same as the preliminary levy and the same as the 2011 levy.  O’Connell reviewed the various taxing entities that make up property taxes in Saint Peter; the various influences on taxes; the budget and levy process and the various funds that would have budgets adopted.  City Administrator Prafke reminded Councilmembers that unlike other cities who make cuts to the budget between adoption of the preliminary and final levies, Saint Peter chooses to make the cuts in August and September prior to adoption of the preliminary levy.  Councilmember Wetherill expressed his belief that the tax levy should be reduced by shifting the burden to utility customers so that both taxable and tax exempt properties pay an equal share.  Councilmember Pfeifer countered with his belief that if the City shifted the burden to utility customers it would mean utility rates would have to be increased to maintain the reserve amounts needed for the utility funds.  O’Connell also noted that the General Fund reserve amount would be unchanged from 2011 to 2012 at 48% and the reserve amount was necessary due to the City only receiving state aid payments twice a year.  In motion by Spriggs, seconded by Carlin, Resolution No. 2011–180 entitled “Resolution Adopting The Final 2011 Tax Levy Collectible In 2012“, was introduced.  Upon roll call, Councilmembers Spriggs, Pfeifer, Kvamme, Carlin and Mayor Strand voting aye, Councilmember Wetherill voting nay, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-180 is contained in the City Administrator’s book entitled Council Resolutions 18. 

In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–181 entitled “Resolution Approving The General Fund, Special Revenue Funds, Debt Service Funds, Capital Funds, And Agency Funds For The 2012 Fiscal Year“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-181 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Communications Technician Union Contract –  City Administrator Prafke recommended approval of a contract with the Dispatcher’s Union for the year 2012.  Prafke indicated the only change in the contract was a three percent (3%) wage increase and he stated the increase was in line with the General Fund budget and the increase provided for other unions.  In motion by Kvamme, seconded by Wetherill, Resolution No. 2011–182 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And Law Enforcement Labor Services Union Local No. 242 (Communications Technicians) For Calendar Year 2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-182 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Utilities Union Contract –  City Administrator Prafke recommended approval of a contract with the Utilities Union for the year 2012.  Prafke indicated the only changes in the contract were a three percent (3%) wage increase, which was in line with the General Fund budget, and the increase provided for other unions, and language changes related to positions in Stormwater and possible changes should the water plant be classified as a Class A plant in the future. In motion by Kvamme, seconded by Pfeifer, Resolution No. 2011–183 entitled “Resolution Approving Contract By And Between The City Of Saint Peter And International Union of Operating Engineers Local No. 70 (Utilities) For Calendar Year 2012“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-183 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Non-Union/Non-Contract Employee Wages –  City Administrator Prafke recommended a three percent (3%) wage increase for all full-time and part-time non-union, non-contract employees to be in line with the union employee increases. Prafke reminded the Council that the wages were being established based on the principle that “non-union issues will drive wage modifications”. In motion by Pfeifer, seconded by Wetherill, Resolution No. 2011–184 entitled “Resolution Establishing 2012 Wage For Non-Union, Non-Contract Employees“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-184 is contained in the City Administrator’s book entitled Council Resolutions 18. 

City Administrator Contract – City Attorney Brandt presented a proposed contract modification for the City Administrator to provide for an increase of $2,696 in tuition reimbursement so Mr. Prafke can continue his education.  Brandt also recommended extending the contract through December 31, 2014.  Brandt noted the increase in tuition reimbursement was equal to three percent (3%) of Prafke’s annual salary.  Brandt also reviewed the results of Prafke’s annual evaluation and recommended approval of the contract modification. In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–185 entitled “Resolution Modifying City Administrator’s Employment Contract“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-185 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Polar Bear Plunge Request – City Administrator Prafke recommended approval of a request by Sheriff Lange to conduct the Special Olympics Polar Bear Plunge at Hallett’s Pond on February 11, 2012.  Councilmember Carlin asked if used carpet would be available to provide footing for participants instead of wood chips.  Prafke indicated he was unsure, but pointed out that the resolution did not provide for the City to plow the site for parking.  In motion by Spriggs, seconded by Kvamme, Resolution No. 2011–186 entitled “Resolution Authorizing Use Of Hallett’s Pond For Polar Bear Plunge“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-186 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fund Policy Adoption –  Finance Director O'Connell recommended approval of a fund balance policy as required by Government Accounting Standards Board Statement #54.  O’Connell indicated the policy outlines the procedures to be followed to keep the unassigned fund balance in the General Fund in the range of 35-50% of the following year’s budgeted expenditures and the City Administrator and Finance Director will have the ability to assign fund balances that will reflect the City’s intended use of the funds.  O’Connell also noted the policy defines the various types of funds (committed, assigned, or unassigned).  In motion by Wetherill, seconded by Kvamme, Resolution No.  2011–187 entitled “Resolution Approving Fund Balance Policy“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-187 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Fund Revenue Source Commitment (GASB 54) –  Finance Director O'Connell recommended approval of a resolution committing specific revenue sources and fund balances for six special revenue funds as required by Government Accounting Standards Board Statement #54.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–188 entitled “Resolution Committing Specific Revenue Sources And Fund Balances In Special Revenue Funds“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-188 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Gault Street Detention Basin Repair Project –  Public Works Director Giesking recommended Bolton and Menk, Inc. be retained for a not to exceed fee of $6,700 to prepare plans, specifications, and contract documents for a project to make repairs associated with the Gault Street Detention Basin.  Giesking indicated the project, which was expected to cost $50,000, had been included in the 2012 Stormwater Fund budget.  Councilmember Kvamme pointed out that the City would be spending over $50,000 on the project to further protect the water quality in Hallett’s Pond.  In motion by Pfeifer, seconded by Spriggs, Resolution No. 2011–189 entitled “Resolution Retaining Bolton and Menk, Inc. Engineers To Prepare Plans, Specifications, And Contract Documents For A Stormwater Correction Adjacent To The Gault Street Detention Basin“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-189 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Environmental Services Fund Budget –  Finance Director O'Connell recommended approval of the 2012 environmental services fund budget in the amount of $1,015,322.  In motion by Kvamme, seconded by Spriggs, Resolution No. 2011–190 entitled “Resolution Adopting 2012 Environmental Services Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-190 is contained in the City Administrator’s book entitled Council Resolutions 18. 

2012 Stormwater Fund Budget –  Finance Director O'Connell recommended approval of the 2012 Stormwater Fund budget in the amount of $906,591.  O’Connell indicated the proposed budget would result in a 40% ($183,000) reserve for the fund and included capital projects in the amount of $140,000 for intersection and catch basin improvements and $100,000 for Stormwater improvements that were not eligible for Municipal State Aid funds for the Washington Avenue Link project.  In motion by Kvamme, seconded by Carlin, Resolution No. 2011–191 entitled “Resolution Adopting The 2012 Stormwater Enterprise Budget“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-191 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Transit Driver Position Description – Finance Director O'Connell recommended modifications to the position description for the Transit bus drivers to better reflect the actual qualifications for the position and to increase the pool of qualified candidates for the position.  In motion by Wetherill, seconded by Carlin, Resolution No. 2011–192 entitled “Resolution Approving Updated Position Description For Transit Driver“, was introduced.  Upon roll call, with all in favor, the Resolution was declared passed and adopted.  A complete copy of Resolution No. 2011-192 is contained in the City Administrator’s book entitled Council Resolutions 18. 

Reports

Outgoing Councilmember Recognition- Mayor Strand recognized Councilmembers Spriggs and Wetherill who will be retiring from the Council at the end of 2011.  Strand presented each with a commemorative clock affixed with a plaque recognizing their years of service on the City Council.

Councilmember Spriggs thanked the residents of Saint Peter for allowing her to serve on the Council and the Councilmembers and staff for their support.  Spriggs also singled out Councilmembers Pfeifer and Kvamme for their mentorship during her tenure on the City Council.

Councilmember Wetherill indicated it had been a privilege to serve on the Council and expressed his belief that the experience was educational, challenging and a great learning